Universal Equipment Rental Management Software

A total solution for rental, sales & service businesses.

The rental industry is a dynamic business environment. Rental companies need rental software that they can rely on to manage their rental, sales and service operations. Universal Equipment Rental Management Software goes far beyond the rental counter. It provides control and visibility of all aspects of your rental business, enabling you to accelerate cash flow, protect assets and achieve success and growth in the highly-competitive rental market.

Universal’s roots are in the rental industry. Since 1990, we have worked closely with rental businesses to improve ROI, build customer loyalty and enhance staff productivity. Today we offer one of the most progressive rental software packages available. Rather than patching our application with third-party accounting, we are one of the select few who can offer you a completely-integrated solution developed by one software company. Whether you run a single rental location or have multiple branches, Universal Equipment Rental Management Software provides feature-rich technology tools to help your rental business prosper.

Question:  If you have salespeople that visit customers or job sites, are they promoting the RIGHT equipment?  If not, you are LOSING MONEY.  One simple tool can increase your revenue and your sales team’s performance. Let us show you how. 

Call 1-800-536-1633 to schedule a live demonstration.

Software Highlights

  • Easily create Quotes, Reservations, and Contracts from one central screen, with one-click conversion from quote to reservation to contract
  • Quickly add sale merchandise to a rental contract by entry or barcode scanning
  • Complete rental item info includes unlimited notes, images, document scans, schematics, and web links
  • Strong inventory management enables companies with large parts and equipment sale inventory to track all types of items including serialized and lotted merchandise, with alternate selling units and flexible pricing structures including alternate units, quantity discounts, and contract pricing.
  • Seamless integration with Universal’s Service software (Work Order module)provides automatic pop-up alerts for customer’s completed service & repair items – quickly bill a completed service work order right from the Rental Contract screen
  • Functions to handle real-life equipment rental scenarios including partial return tracking, contract cloning, multiples of the same item on one contract, void item function, and ability to issue partial credits based on line items or open credits to customer’s account
  • Serialized item and meter usage tracking
  • Kitting functions for both rental and sale item kits
  • Reports specifically designed to improve rental operation management including Item Location reporting, Due Items, Service Due, Utilization, Profit & Loss, Depreciation and more.
  • Easy-to-use Periodic Billing function quickly handles recurring billing, eliminating missed or late monthly billing for long-term rentals.
  • Delivery & pickup scheduling with printed tickets and manifests
  • Critical asset management information including profit & loss and utilization / ROI reporting
  • Library of rental contract/invoice printing formats allow you to select a format that fits your business needs and image
  • Preventative maintenance system including flexible service flags by meter hour, utilization days, calendar date, or cycle frequency
  • Complete fleet service reporting includes future planned maintenance and historical service reporting
  • Technician assignments allow for assignment of up to 4 technicians per Work Order and monitoring job labor hours
  • Tracks warranty repairs and pending warranty credits from vendors
  • Handles internal rental asset and external customer tool and equipment repair orders
  • Scalable system allows you to expand as your needs evolve – add modules, user licenses or multiple branches as your company’s needs change

Industries served:

  • Heavy & Small Equipment
  • Tool Rental
  • Generator Rentals
  • Forklift Rentals
  • Lifts & Moving Equipment Rental
  • Water Blasting Equipment Rental
  • Welding Equipment Rental
  • Construction Equipment Rental
  • Aerial Equipment Rental
  • Crane Rental
  • Power Rental
  • Specialty Equipment Rental
  • Concrete Forms
  • Surface Preparation Equipment
  • ATV & Recreational Vehicle Rental
  • Load/Environmental Testing Equipment
  • Oil Well Drilling and Site Services Rental
  • Portable Sanitation Rental



Some of Our Clients: