Universal AV, Event & Party Rental Software


Universal incorporates key elements to help run the most efficient Audio Visual, Event or Party Rental company possible..

How do successful party and event rental companies flourish and grow? They focus on turning each event and rental situation into a great reference, ensuring future rentals from clients and their associates. Universal AV, Event & Party Rental Software is designed to help you effectively sell, prep, manage, and deliver successful rental events. But it goes far beyond that. Universal is a complete business management system that enables you to run a financially healthy, prosperous audio visual, event or party rental company.

Software Highlights

  • Complete quoting and reservation system, with one-click conversion to contract status.
  • Quick-select worksheet function for quick multiple item entry – ideal for linen and place-setting selection.
  • Functions for pop-up rental kits allow for truly quick and easy associated-item entry, reducing the possibility of missed items.
  • Suggested sale item prompts assist your staff to offer and up-sell items, ensuring a complete and successful rental event for your customer and maximum revenue for your company.
  • Clone Contract feature allows you to quick-create a quote, reservation or contract based upon a historical transaction – just copy and edit as needed.
  • Does your company do a significant amount of retail? Incorporate Universal Point-of-Sale module into your configuration for quick retail processing and complete retail functionality.
  • Accurate return processing eliminates profit-draining losses – allows for partial returns and tracking and billing of lost or damaged items.
  • Charge account control – Automatic customer credit checks with full drill-down inquiry capabilities allow you to continuously monitor receivable and collection activities before exposure to more credit risk.
  • Flexible profitability and commission tracking by salesperson, including the ability to compute different percentages on rental vs. sale items.
  • Comprehensive targeted reporting allows you to focus on prep and delivery/pickup schedules, due items, flexible pick list generation, item locations, and complete history by customer and rental item.
  • Build your system as your company grows. System is expandable – add modules, user licenses or multi-location branch reporting as your company‚Äôs needs change.
  • Integrated CRM functions provide easy-to-use customer contact management functions to maintain a complete history of all contact with your customers regarding their account and/or specific events. Keep an unlimited chronological history of notes, scanned documents, images, event diagrams and more.
  • Library of rental contract/invoice printing formats allow you to select a format that fits your business needs and image.
  • Automatic item availability checks streamline processing and ensure sufficient stock for events.
  • Needed sub-rental item alerts and purchase order creation ease rental inventory management functions.
  • One totally integrated system eliminates the cost, time wasted, and margin for human error associated with running multiple software packages. Universal is truly complete, from rental desk to fully-integrated back-office accounting including Accounts Payable, General Ledger and Bank Reconciliation.

Industries served:

  • Event & Party Rental
  • Audio Visual Equipment Rental
  • Wedding Linen Rental Companies
  • Event Decorating Companies
  • Tent Rental Companies
  • Prop Rental
  • Linen Rental
  • Costume Rental
  • Furniture Rental
  • Theatrical Equipment & Lighting Rental
  • Musical Instrument Rental

Some of Our Clients: